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How Microsoft Office 365 Can Impact Your Business For Higher Productivity

Introduction

Starting, growing, and running a new business is never an easy task. Whether it’s a small, medium-size, or a large company, for you to run a successful business, you have to take care of so many factors. The truth is that there is no startup that finds it easy to gain traction or scale their products or services. In reality, the numbers of challenges faced by small business owners are enormous. 

Out of the many challenges faced by businesses in the present day business environment, the most significant one is lack of productivity. Businesses spend millions of dollars every year, yet they still lack productivity. The lack of productivity emanates from lack of coordination between the different teams working on a single project. It may also be as a result of remote teams working on a project from different locations.  

Thankfully, with Microsoft Office 365, you can improve your business productivity with a few clicks of your mouse. And that’s why in this article, we will take a look at the benefits of using Microsoft Office to improve your business productivity. Before we discuss how you can use Microsoft Office to improve your business productivity, let’s first define what Microsoft Office is and explain the different products it comes with. 

What is Microsoft Office 365?

Microsoft Office 365 is a subscription-based productivity tool designed for businesses and independent contractors. It combines Enterprise Mobility, Security, and Windows 10.  Microsoft sells this combination in a single bundle as Microsoft Office 365. The package, like Office 365 Consulting, is priced on a monthly and user basis. 

Microsoft Office comprises the follow products or tools

#1. Exchange Online

Exchange online is a powerful cloud computing app that every business should integrate into their operations. It is also an on-prem email server taken to the cloud. All emails you send to your employees and clients are hosted in the cloud for a small monthly token.

#2. SharePoint Online

SharePoint Online is the next product in Microsoft Office 365. It is also a collaboration tool for businesses. Its function is to provide cloud storage to businesses and independent contractors. The cloud storage comes with data protection, co-authoring capabilities, and sharing functionality. 

#3. Microsoft Teams

Working together as a team on a project goes beyond just chatting, video conferencing, and voice calls. Microsoft Teams is a collaboration platform that businesses can leverage to better collaborate with their teams for greater productivity. It features persistent chat, workflow among team members, and boost communication. 

#4. Office Proplus

Office Proplus is a performance and productivity Microsoft Office tool. It comes with different desktop apps like PowerPoint, Outlook, Microsoft Word, Excel, Access, and OneNote.

#5. Enterprise Mobility + Security

Enterprise Mobility + Security or EMS is a data-driven tool that you can use to protect the sanctity of your business data or information. It uses features like mobile device management and identity management to protect your business data. 

The 5 tools or products we have highlighted above, in addition to Planner, Yammer, and operating system make up Microsoft Office 365. 

Now you know the tools under Microsoft Office, let’s now show you how these tools can benefit your business for improved productivity. 

5 Ways Microsoft Office 365 Can Benefit Your Business For Higher Productivity

Microsoft Office 365 can benefit your business in the following ways: 

Mobility

Hardly will any business succeed without documentation. Businesses save documents, send emails, search contacts, and use spreadsheets to manage their operations. As a business owner, whether you want to manage your business remotely or you want to arrange for an off-site with your employees, Microsoft Office or Office 365 Consulting has got you covered. Microsoft Office lets you connect with your business data and other relevant information. 

Security

With Microsoft Office, you will enjoy peace of mind knowing that your business data is fully protected. This tool has in-built security measures that will protect your business data from the prying eyes of cyber attackers and hackers. It will also protect your business data from viruses, malware, and spam. So, if you want to enjoy improved productivity, add Microsoft Office to your productivity arsenal. 

Flexibility

Microsoft 365 is very scalable. Whether you run a small, medium, or large business, this tool can take your business to the next level. It has different subscription plans, from each of the plan you can choose one that suit your business requirements. If you have a business that relies on mobile management of contacts or document manipulation on computers, there is certainly a plan that will improve your business productivity.

Collaboration

Collaboration is a feature that enables businesses to share files amongst employees with ease. If you have a team that lacks or yearn for productivity, you can use Microsoft Office to do more in less time. Your team can collaborate and communicate on a single project from different locations. For instance, if you are designing a PowerPoint presentation for a prospective client, your team members can make their input in real-time without seeing each other. This fosters relationships and helps to deliver projects to specification. 

Adoption

Nothing is as annoying as investing millions of dollars on a technology that your employees and customers do not get value from. So many businesses are culpable in this sense. They spend huge amount of money to train their staff members on customer service, productivity, and improve downtime. However, the employees do not find the training useful due to a lot of factors. 

But with Microsoft Office, the narrative is not the same. Most businesses or individuals already know about Microsoft Office and how to use it. Some of the tools under Microsoft Office like PowerPoint, MS Word, Outlook, and Excel are user-friendly and easy to use. You will enjoy easy adoption rates and smooth transitions within your company. 

Conclusion

There you have it. Microsoft Office remains one of the best productivity tools available for businesses to leverage. If you are looking to take your business to the next level, Microsoft Office is perfect for your everyday use. 

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